Check safety documents from subcontractors
AI reads subcontractors' worker rosters and certificate copies and finds expired or missing licenses, health checks, and insurance. Staff check requests first.
The problem today
For every subcontractor worker new to a site, staff check the worker roster and certificate copies one by one. Missing an expired certificate or a blank field goes straight to site safety, yet every subcontractor submits in its own format, and checks fall behind as sites multiply.
The workflow in Kitewell
- Add submitted rosters and certificate copies to a batch sheetAutomatic
- AI reads names, qualifications, expiry dates, health check dates, and insurance enrollmentAI judgment
- Extract expired, soon-to-expire, and missing itemsAutomatic
- Staff check the results and approve the request to the subcontractorApproval
- Send the request and track resubmissionsAutomatic
What AI does
Reads the needed fields from rosters and certificate copies in any format, quoting where each value came from.
Where people decide
Staff judge what is missing and make requests to subcontractors. Registration in systems such as Green Site stays with staff, under each system's terms of use.
Features used
What a PoC checks
- Whether the needed fields are read correctly from your main subcontractors' formats
- Whether expiry and completeness rules match your safety procedures
- How results are handed to the management system you use
Discuss a PoC for this work
We check whether this workflow runs on your own work and screens.
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