Track exclusive listing and REINS deadlines
Track REINS registration, certificate delivery, seller reports, and status-change deadlines for each exclusive listing. AI drafts reports; agents operate REINS.
The problem today
Under Japanese law, an exclusive brokerage agreement requires registering the property on REINS (within 7 business days, or 5 for exclusive-right-to-sell agreements), delivering the registration certificate to the seller, and reporting progress to the seller (at least every two weeks, or every week for exclusive-right-to-sell). When a written purchase offer arrives, the listing status must be updated within 2 business days. As agreements multiply, deadlines and reports are left to individual agents, and things slip.
The workflow in Kitewell
- Get new exclusive agreements and records such as received purchase offers from the CRMAutomatic
- Calculate the REINS registration deadline and report dates, excluding business holidaysAutomatic
- The agent registers the property on REINS and enters the registration number and certificateHuman task
- AI drafts the seller's progress report from inquiries, questions, and viewing notesAI judgment
- The agent reviews the report and approves sending it to the sellerApproval
- Alert agents to agreements with registration or status-change deadlines coming upAutomatic
What AI does
Drafts the seller's progress report from the number of inquiries, what was asked, and viewing feedback, quoting the records it used.
Where people decide
REINS rules do not allow access through tools, so agents register properties and update statuses on REINS themselves. Agents review every report before it goes to the seller.
Features used
What a PoC checks
- Whether agreements and inquiry and viewing records can be retrieved from your CRM
- Whether deadline calculations that exclude business holidays match your practice
- Draft report quality, and how often agents need to edit
Discuss a PoC for this work
We check whether this workflow runs on your own work and screens.
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